✉️ Employment Offer Letter Template — Free Template

A written job offer that confirms the role, pay, schedule, start date and any conditions of the offer, and gives the candidate a clear way to accept by a deadline.

Who needs this

Employers and hiring managers making a job offer who want the key terms in writing before the new hire's first day.

What it covers

• Job title, manager and work location
• Full-time or part-time status and exempt / non-exempt classification
• Salary or hourly pay and pay frequency
• Start date
• Benefits summary
• Conditions of the offer (for example, background check)
• At-will employment statement where it applies
• Acceptance deadline

Template clauses

1. Position

We are pleased to offer you the position of {{job_title}}, reporting to {{reports_to}}. Your primary work location will be {{work_location}}. This is a {{employment_status}} position, classified as {{flsa_status}} under applicable wage-and-hour law.

2. Start Date

Your anticipated start date is {{start_date}}, subject to the conditions in Section 5.

3. Compensation

{{#when pay_type=salary}}You will be paid an annual base salary of {{pay_amount}}, paid {{pay_frequency}}, less applicable withholdings and deductions.{{/when}}{{#when pay_type=hourly}}You will be paid {{pay_amount}} per hour, paid {{pay_frequency}}, less applicable withholdings and deductions. Overtime will be paid as required by law.{{/when}}

4. Benefits

You will be eligible for the following benefits, subject to the terms of each plan, which control and may change: {{benefits_summary}}

5. Conditions of Offer

This offer is contingent on: {{contingencies}}. You will also need to provide documents verifying your identity and authorization to work in the United States, as required by law.

6. Nature of Employment

{{#when at_will=yes}}Your employment is at-will, meaning either you or the Company may end it at any time, with or without cause or notice. Nothing in this letter is a promise of employment for a specific period.{{/when}}{{#when at_will=no}}The terms and duration of your employment will be set out in a separate written employment agreement, which controls over this letter.{{/when}}

7. Entire Offer and Governing Law

This letter states the terms of our offer and replaces any earlier discussions about it. It is governed by the laws of {{governing_law}}. Any change must be in writing and signed by an authorized representative of the Company.

8. Acceptance

To accept, please sign and return this letter by {{acceptance_deadline}}. If we do not receive your signed acceptance by then, this offer will expire.

IN WITNESS WHEREOF, the parties have executed this offer letter as of the Effective Date written above.

[PARTY A NAME]
Signature: __________________________
Date: ______________

[PARTY B NAME]
Signature: __________________________
Date: ______________

FAQ